How to choose the right number of slides for a powerpoint presentation

How to choose the right number of slides for a powerpoint presentation

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PowerPoint has three options for selecting a group of slides to apply formatting to, such as an animation effect or a slide transition to all. To select a group, use the slide sorter or the slide pane on the left side of the screen. Switch between views with icons in the status bar at the bottom of the screen.

The instructions in this article apply to PowerPoint for Microsoft 365, PowerPoint 2019, PowerPoint 2016, and PowerPoint 2013.

Select all slides

The way you select all slides is slightly different depending on whether you’re using Slide Sorter or Slide Pane.

Use the slide sorter: To chooseVisualization > Sort the slides. The first slide in the deck is selected. To select all the slides in the presentation, press Modifyand select the last slide.

Use normal view: To chooseVisualization > normal. in the Slides pane, select the first slide, then press Modifyand select the last slide to select all the slides in the presentation.

Select a group of consecutive slides

Select the first slide in the appropriate slide group.

How to choose the right number of slides for a powerpoint presentation

WaitModify and select the last slide you want to join the group on. This includes the first and last selected slides, as well as all slides in between.

You can also select additional slides by dragging the slides you want to select.

Select non-consecutive slides

Select the first slide in the selected group. it does not have to be the first slide in the presentation.

How to choose the right number of slides for a powerpoint presentation

Waitcontrol keykey (Command on a Mac) when selecting individual slides. The slides can be selected in random order.

Sort the slides Visualization

Use the slide sorter view to rearrange, delete, oduplicate your slides. You can also see hidden slides.

Slide the slide: Drag the slide from one position to another.

Delete the slide: To choosethe slide and press Eliminate.

Copy the slide: To choosethe slide and press control key+Cor chooseHome > copy.

Incolla la diapositiva copyta: To choosethe desired Put inion point and press control key+Vor chooseHome > Dough.

Adjust the time!: To choosethe slides, go to Transitionsand turns time intoDurationtext box.

Check the transition effects: To choosethe slides, go to Transitionsand chooseEffect options.

How to choose the right number of slides for a powerpoint presentation

now here’s a curious concept. Visualizationing your PowerPoint slide show in a completely random order. When all we do in BrightCarbon is to tell your stories more effectively in a logical and straightforward way, it can seem like you want to do it very oddly. So why do you want to do this?

I love PowerPoint. There I said it and it makes me feel better, as my therapist told me. I use it to create all kinds of things, from self-explanatory presentations to printing documents, videos, and even animated GIF images. I love PowerPoint even more when I can get inside it and use VBA code to make it do stuff most people don’t even know is possible.

I recently threw a birthday party for my wife, and since I have a high quality ceiling projector, I thought it would be fun to have a photo slideshow from several years old on the wall. But pictures weren’t enough, I wanted them to be ‘presented’ with an attractive design, a timeline indicator and captions. Using PowerPoint for content design was the obvious choice.

How to choose the right number of slides for a powerpoint presentation

The completed presentation has one slide for each of my wife’s years, which will get me into a lot of trouble! Playing it sequentially was fine, but I wanted to mix it up and make the slides appear in random order to make it a little more interesting. Going from college years to a kid, to an adult, to a teenager made it all more interesting than running along a linear timeline.

There’s no native feature in PowerPoint that lets you run your slides in a random order. So I opened a VBE (Visual Basic Editor) built into PowerPoint and wrote a quick VBA macro to do it for me.

The macro does a few things. First it checks how many slides there are in the presentation and creates an array (kind of like a table of data) that stores all the unique IDs of the slides. You may not know this, but slides in PowerPoint have multiple identities. What we all know is the slide number. But that changes as you move the slide through the presentation. Another is a slide ID which is both unique and permanent. It is created when a new slide is added to the presentation and never changes, regardless of the position of the slide in the presentation.

This slide ID table is then shuffled like a deck of cards using the shuffle function. Finally, a random array is used to create a custom show which is then run. And the really cool thing is that you get a different order of slides every time the macro is run.

The complete VBA (Visual Basic for Applications) macro is below and if you want to know how to use it in your presentation, check out our article, How to use VBA in PowerPoint. Green comments tell you what each part of the macro does.

Every time you runGive a casual presentation macro you’ll see your slides appear in a slide show in a different order. After closing the presentation, you can see what the macro did by clicking The presentationin PowerPoint.

Click firstCustom The presentationmenu and chooseCustom programs …

How to choose the right number of slides for a powerpoint presentation

OpensPersonalized showswindow and you will see a new custom program calledRandomwas created:

How to choose the right number of slides for a powerpoint presentation

Jeśland chooseesz ten pokaz niestandardowy, a następnie kliknijModifyyou’ll see all slides on the left and a randomly sorted list on the right:

How to choose the right number of slides for a powerpoint presentation

Remember that every time you run the macro, the order will change.

This way the macro creates the presentation in random order, but how does it actually do it? Close the windows above and go back to PowerPoint The presentationclick on the tabSet up The presentation button. This will open the slideshow settings:

How to choose the right number of slides for a powerpoint presentation

Here you will see on the right showing instead ofAllYour slides, the macro was telling PowerPoint to startPersonalized showcalledRandom. She also set the schedule on Ciclo continuo fino a "Esc"that it never ends!

You can use the same technique to spice up your PowerPoint Karaoke – also known as PowerPoint Roulette or Battledecks – an improvisational game where you present a presentation to the audience without knowing the content of the slides!

You got it right. now you can go out into the world and play random slide shows to your heart’s content. And if you want to learn more about macros, check out our other VBA blog articles. If you’re interested in add-ins, we have a very cool free onecalledBrightSlide and should you be interested in having us develop a custom solution for you, get in touch here.

never add or repair by hand again

Here are two common PowerPoint slide count problems and how to fix them.

Scenario A: You’ve finished building a PowerPoint deck for the Big Meeting tomorrow, and you get an email from your boss asking you to add one more slide to the beginning of the deck. You create a slide, but then you notice that all subsequent slide numbers are shifted by one.

How to choose the right number of slides for a powerpoint presentation

Since you manually added slide numbers to each slide using text boxes, you now need to scroll through the entire presentation, slide by slide, and update the slide number on each slide separately. What a pain.

Scenario B: You were savvy enough to use PowerPoint’s built-in slide numbering feature, but despite checking it outslide numbers in the Header and Footer dialog box, the slide numbers don’t appear anywhere is it on your slides. What’s happening?

Ecco i passaggi che devi seguire per aggiungere i slide numbers a PowerPointright directionso they appear wherever you want and you never have to renumber your slides again.

  1. To open itThe slide master. to choose Visualization tab, and then select the The slide master icon.

How to choose the right number of slides for a powerpoint presentation

  1. to choose Parent slide. The Parent slide will be at the very top of the list of slides on the left, and it will be the biggest slide on the list. You may need to scroll to the top of the list.

How to choose the right number of slides for a powerpoint presentation

  1. to choose Master System icon to open a dialog box.

How to choose the right number of slides for a powerpoint presentation

  1. Check the box next to itslide number.

How to choose the right number of slides for a powerpoint presentation

  1. nThe slide masteron the ribbon, click the red X icon forClose Master Visualization.

How to choose the right number of slides for a powerpoint presentation

  1. To chooseslide number.

notatka: Even though you selected slide number in Step 5 above, you’ve only indicated that you want the option to add slide numbers to your deck. That’s why the dialog box in Step 5 says “Placeholders.” In this step, you need to tell PowerPoint to actually do it Put in slide numbers. następnie możesz określić where is itvuoi che appaiano i slide numbers e come vuoi che appaiano.

  1. to choose Put inbookmark, then clickslide number icon to open the dialog box with Header and Footer options.
  1. Check the box next to itslide number. Make sure there’s a checkmark in the box next to slide number.

How to choose the right number of slides for a powerpoint presentation

  1. Check the box next to it“Don’t show on title page.” As a best practice, there should be no slide number on the title slide. Check the highlighted box below to hide the slide number in the title slide.
  1. To chooseTo applyoTo apply to All, and you’re done!

notatka: Remember, suppressing the slide number on the title slide will only work correctly if you’ve chosen the Title Slide layout for that slide. You can double-check it by right-clicking on the title slide and selecting Systemand confirming that the title slide layout is selected.

How to choose the right number of slides for a powerpoint presentation

  1. Format and reposition slide numbers. If you wouldoićto change the appearance and/or position of slide numbers, go to the The slide master to do that. Follow steps 1 and 2 above to navigate to the Parent slide. Find the slide number placeholder. It will look like this: (#). To choosethat text and format it however you wish. You can also select the bounding box around the placeholder and move the slide number placeholder element where is itver on the slide you like.

Similarly, if you want the slide number to appear in different positions depending on which slide layout you’ve applied, you can adjust the position of the slide number placeholder on individual layouts within the The slide master.

To do this, go toThe slide master, choose the slide layout you want to modify in the list on the left, and repositionoreformat the slide number placeholder for that specific layout.

By now, you have realised that the The slide master is useful for so much more than just adding slide numbers to your PowerPoint presentation. Just as adding and positioning slide numbers on the slide master affects all slides in the deck, you can use different layouts in the The slide master to apply different elements and formatting to slides throughout the presentation.

If you change an element on a layout master slide, that change will extend to all dependent slides. Learn more about master slide layouts and become a The slide master master!

In this course:

  • What is PowerPoint?
    video
  • Create a presentation
    video
  • to choose odpowiedni widok do zadania
    video
  • Add and format your text
    video

How to choose the right number of slides for a powerpoint presentation

Give it a go!

to choose PowerPoint Visualization tab to choose the view that’s best for what you’re doing.

normal view

Create and edit slides.

To chooseVisualization > normal.

Or, select normal from the task bar at the bottom of the screen.

Sort the slides view

View thumbnails of all slides and reorder them.

To chooseVisualization > Sort the slides.

Or, select Sort the slides from the task bar at the bottom of the screen.

To organize your slides, drag the slide to a new location.

notatkas Page view

Visualization your speaker notes.

To chooseVisualization > notatkas Page.

Or, select notatkas from the task bar at the bottom of the screen.

The presentation view

To chooseThe presentation from the task bar at the bottom of the screen.

If you want to see your current slide, next slide, and speaker notes while you present, select the The presentation tab, and then select the Use Presenter Visualization checkbox.

Masterful views

Make universal style changes to every slide, notes page, ohandout using the Slide, Handout,onotatkas Master views on the ribbon.

Page numbers are helpful when a presentation is printedodistributed, and occasionally speakersoićkeeping them on screen for audiences to refer to when taking notes. But most of the time, I see page numbers in a live presentation as a mess that just screams “PowerPoint”. There are no settings to automatically hide page numbers in Slideshow mode, but here’s how you can do it with a simple animation trick.

STEP 1

Przejdź do wzorca i z zaznaczonym polem tekstowym numeru strony i widoczną wstążką Animacja, zastosuj animację „Wygląd”. Then in the Start options, choose “After Previous.”

How to choose the right number of slides for a powerpoint presentation

STEP 2

to choose page number box again, and this time apply a “Disappear” animation to it, also with an “After Previous” start. Make sure you add a second animation and not just edit an existing animation, which you can easily check by viewing the animation pane.

How to choose the right number of slides for a powerpoint presentation

Once the animation is applied to the master, any slide with the page number enabled will be automatically hidden when viewed in slideshow mode by the entrance animation followed by the immediate animation outside. It happens in an instant, so you’ll never even catch a flash of the number. You may be wondering why spawn animation is anyway? Well, the rendering of the slide transitions beforeanimations on the slides, so without the Appearance step you will see an awkward flash of a number as the slides transitions.

To move on

Once you understand the technique, you can start applying it to items beyond page numbers such as sources and footnotes that might be needed in a handout, but wouldn’t be readable at 6pt in slideshow mode. And if you’re very ambitious, you could design a single slide that works on-screen with just a few words, but contains more detailed text (your speaker notes/talk track) that would be helpful in the handout version.

How to choose the right number of slides for a powerpoint presentation

How to choose the right number of slides for a powerpoint presentation

What about Keynote and Google Slides?

You can apply similar animations in Google Slides, but you have to do this on every slide as Google doesn’t currently support animations in Master. Keynote also does not support Master animations, but even on individual slides, you will see a flash of items that have Appear/Disappear animations applied for some reason, so unfortunately this technique won’t work there.

Images selected for PowerPoint presentations can have a huge impact on viewers attention, respect and behavior. Choosing the right PowerPoint images is critical to the overall success of your presentation. Ecco nove suggerimenti per aiutarti a to choose immagini potenti per le tue presentazioni PowerPoint.

1. To chooseImages That Tell a Story

You should think of the selected images as a connected whole, not as discrete units. There’s no doubt that the information in your presentation shares a common thread and your images should as well. Pick graphics that tell a logical story on their ownothat are related by aesthetic qualities. Building consistency is essential. If you’ve already picked several black and white photos, use these instead of colour throughout your presentation.

How to choose the right number of slides for a powerpoint presentation

2. Use unique images

This photo, which juxtaposes a man’s face over an aerial city shot, is absolutely unique. It’s clear that this isn’t a stock photoogeneric piece of clipart. It’s an original picture that speaks directly to the presentation for which it’s been prepared. Quandor choose gli elementi visivi per la tua presentazione, usa foto uniche quando possibile. Ask around your organisation and find out if there’s an experienced photographer who can help you create high-quality, original photos that correspond directly to what you’ll be talking about. This is a great way to impress and engage your audience.

3. to choose zdjęcia, które poprawiają zrozumienie

Remember that images in PowerPoint should never be selected just because they look good. Each photo you use should also increase your audience’s understanding of the topic. If you’re giving a talk about urban planning, display images that are directly related to municipalodevelopment plans. If you’re talking about farming technologies, use photos that showcase the machinery, techniquesoproducts that you’ll be referencing. The key is to make sure there are strong links between your photos and the topic of your presentation.

How to choose the right number of slides for a powerpoint presentation

4. To chooseImages That Encourage Emotional Connections

Encouraging your audience to develop an emotional connection with your presentation is critical to overall success. One of the simplest ways to evoke emotion in your audience is to use powerful images. na przykład wykorzystanie pięknego zdjęcia mamy i dziecka w intymnej chwili zabawy to świetny Sposaób na odwołanie się do emocji odbiorców. Images that encourage emotional bonding are persuasive, referenced, and memorable.

5. to choose zdjęcia, które napędzają działanie

Helping your audience connect emotionally with your presentation is important, but you also need to get your audience to take action. Perhaps you want your audience to focus on a certain aspect of one slideo you want to invite exploration in an interactive PowerPoint presentation. niezależnie od działania, do którego chcesz zachęcić, użyj obrazów, aby skierować do niego swoich czytelników. For example, if you want viewers to look to the right, show a photo of the person looking in that direction. Subtle visual cues can have a huge impact on your audience.

How to choose the right number of slides for a powerpoint presentation

6. to choose obrazy uzupełniające

Images that complement each other should be chosen to make a bigger impression. Creating consistency is key here, but you should also think about putting twoothree complementary images on one slide to help your audience members draw connections between related pieces of your presentation. na przykład zestawienie świeżych ziaren kawy z palonymi ziarnami i piękną latte to świetny marciaób na zilustrowanie związku między koncepcjami.

7. Use images that appeal to the organization’s brand

If you’re making a presentation on behalf of your organisation, be sure that all of the images you use speak to that organisation’s brand and ethos. This means using images that recreate the colors of the brand and images that appeal to the value of the brand. Imagine that you’re giving a presentation about green manufacturing for a company that emphasises environmental responsibility. Using earthy colors and images of clear, crisp skies and streams is a great way to convey a subtle visual message that meets your brand standards.

How to choose the right number of slides for a powerpoint presentation

8. Prioritize Simplicity & Clarity

There’s nothing complicated about this photo of four beakers with colored liquids. Because it’s simple and clear, viewers know right away what’s going on in the image. Quandor choose le immagini PowerPoint, concentrati su elementi visivi semplici che trasmettono un messaggio chiaro. Avoid confusing your audience with overly complexobusy images. It’s particularly important to focus on simplicity and clarity if your presentation covers a complicated topic. Simple images give viewers a chance to relax and enjoy the news.

9. Use only high quality images

nie powinno dziwić, że wszystkie obrazy PowerPoint powinny być najwyższej możliwej jakości. Whenever possible, use high resolution image files taken by professional photographers. Avoid using picutres that are blurry, overexposedograiny. Remember that the quality of the photos you put on your screen sends a message about the quality of your information. If you use amateur graphics, your audience is likely to assume that you’re an amateur too.

Following these simple tips will help you make sure your PowerPoint presentations are visually appealing. Of course, selecting photos for a PowerPoint presentation can be more difficult said than done. At Synapsis Creative, we’re design and PowerPoint professionals who know how to leverage imagery to create evocative, effective presentations. niezależnie od Twoich potrzeb prezentacyjnych, służymy pomocą.

Do you want to be inspired? Visit our portfolio page for inspiration.

Slide Cow guest blog article

How to choose the right number of slides for a powerpoint presentation

But does it work well in the presentation space? I mean, if we were to pick the right RGB values, hues, intensities, casts, and tints, would we be able to influence our presentation audience’s mood?

Depending on the messageChoosing the right colors will make your viewers see what you want them to see and feel what you want them to hear.nie ma lepszej taktyki niż ta w komunikacji wizualnejbecause you are appealing to your audience’s emotional cues.

So let’s get into this with a little more detail. I’m going to list five colors and how they can have an impact on your audience’s mood(s). Depending on your message, you can use these colors to sway the room’s collective opinion to your favor.

Orange

How to choose the right number of slides for a powerpoint presentation

Le persone usano l’Orange per associare i loro contenuti con entusiasmo, creatività e incoraggiamento. It’s the go-to color to use when you want people to try somethingoaccept something new. I’ve used the color orange in various presentations that instilled change, for example. Innanzitutto, il colore Orange è fortemente associato alla felicità e all’energia. It’s a “good-mood” color that can turn a frown upside down.

How to choose the right number of slides for a powerpoint presentation

Red is the color of power. If red was a person, and he walked up to you, the first thing he’d say is “bow down to me, simpleton!”

Okay, I’m exaggerating.

However, red is an eye-catching color. It is a color that is associated with energy because it is emotionally intense. When we interpret the color red, we could feel thingsoićan elevated heart rate, oan increase in appetite. Think about it: don’t you think there’s some sort of explanation why Coca-ColaoMcDonalds are branded the way they are?

Whenever you design your slides, use red when you want to get as much attention as possible.

Green

How to choose the right number of slides for a powerpoint presentation

Green is a little confusing. na jednym końcu spektrum zielony jest postrzegany jako „miękki kolor”. It isn’t merely as intense as the other colors listed here. Instead, green is associated with thingsoićnatureohealing. Green exudes comforting vibesoićrelaxation, freshness, growthoharmony. I’ve used green in my PowerPoint slides whenever I want to make my audience feel as calm and collected as possible. nother end of the conundrum, the color can be linked to ‘negative’ moodsoićenvyojealousy. This is because green is traditionally associated with corporate-focused itemsoićmoneyofinancingoprofit. I think it depends on how you want to use it.

Yellow

How to choose the right number of slides for a powerpoint presentation

Yellow is all about happiness and optimism. Think back to when you got that star-sticker in the third grade, owhen you got a laughing emoji in your last text message. There’s a reason why those things are yellow. Yellow also helps whenever you want to categorize valuable points in your slide, and that’s only because it’s a color that stands from the crowd. I’ve used yellow several times in my presentations just to help me make each point stand out from the other.

How to choose the right number of slides for a powerpoint presentation

Blue is the ‘silent assassin’ of the color wheel. It’s not an in-your-face coloroićredoyellow. Its impact on one’s mood is truly imperceptible; thingsoićconfidence, wisdom, and intelligence are highlighted very discretely. niebieski również reprezentuje spokój i ciszę.The color of the skies and seas in our beautiful world is blue, and every time we look at them epically, we always take a moment to capture it all.

Influence mood with color

Visual communicators of today don’t tend to stick to the dull black-and-white, Arial font and bullet point routine. najlepsi prezenterzy używają kolorów, ponieważ mogą one znacząco pomóc w przekazaniu spreparowanego przekazu. If you’re excited to try choosing colors for yourself, then my best piece of advice would be to not stick to just one color. Experiment, discover and above all have fun. You only get real value when you know how to use colors in different combinations, all depending on your message.

Yousef "Jojo" Abu Ghaidah

Yousef “Yoyo” Abu Ghaidah is a PowerPoint ninja who founded Slide Cow, the learning platform for everything related to PowerPoint, presentations and public speaking. When he’s not designing slidesogiving presentations, he’s on another coffee run. You can follow him on Twitter here.

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